Data Protection Policy

Safeguarding Your Trust in Quranic Education

At Emanlink Online Quranic Institute, we are committed to protecting the privacy and security of our students’ data, guided by the Islamic principles of Amanah (trust) and Hifz al-Asrar (confidentiality). This policy outlines how we collect, use, and safeguard your personal information in compliance with international data protection laws.

1. Scope

This policy applies to all data collected through:

  • Our website (www.emanlink.com)

  • Enrollment forms, live classes, and student portals

  • Communications (email, chat, or phone)

2. Data We Collect

Personal Information

  • Identity: Name, age, gender, nationality.

  • Contact: Email, phone number, address.

  • Academic: Course progress, assignments, certifications.

  • Payment: Billing address, transaction history (processed securely via third-party gateways).

Technical Data

  • IP address, device type, browser, and usage analytics (via cookies).

3. Lawful Basis for Processing

We process data only for legitimate purposes, including:

  • Contractual Necessity: To enroll you in courses and provide services.

  • Consent: For newsletters, marketing, or optional surveys.

  • Legal Obligations: Tax, fraud prevention, or regulatory compliance.

4. Data Security

We implement stringent measures to protect your data:

  • Encryption: SSL/TLS for data transmission; AES-256 for storage.

  • Access Controls: Role-based access limited to authorized staff.

  • Regular Audits: Vulnerability assessments and penetration testing.

  • Third-Party Vendors: Partners (e.g., payment processors) must meet GDPR standards.

5. Data Retention

We retain data only as long as necessary:

  • Academic Records: 7 years post-enrollment (for certification verification).

  • Payment Data: 3 years for accounting compliance.

  • Inactive Accounts: Deleted after 2 years of inactivity.

6. Your Rights

Under GDPR and similar laws, you have the right to:

  • Access: Request a copy of your data.

  • Correction: Update inaccurate information.

  • Deletion: Erase data (where legally permissible).

  • Restriction: Limit processing under specific conditions.

  • Portability: Receive your data in a machine-readable format.

  • Withdraw Consent: Opt out of non-essential communications.

To exercise these rights, email [dpo@emanlink.com] with your request.

7. Data Sharing

We never sell your data. Limited sharing occurs only with:

  • Instructors: To deliver course materials and feedback.

  • Payment Processors: Stripe, PayPal, or bank partners (for transactions).

  • Legal Authorities: If required by law (e.g., court orders).

8. International Data Transfers

Data may be transferred outside the EU/EEA to servers in [Country]. We ensure safeguards like:

  • Standard Contractual Clauses (SCCs).

  • Adequacy Decisions (for GDPR-compliant countries).

9. Breach Notification

In the unlikely event of a data breach, affected users will be notified within 72 hours via email, with details on impacted data and remedial steps.

10. Compliance & Updates

  • Cookie Consent: Manage preferences via our [Cookie Banner].

  • Policy Review: Updated biennially or as laws evolve.

  • Training: Staff undergo annual data protection training.

“And fulfill the trust, for you will be questioned about the trust.”
— Quran 8:27

Effective Date**: [Jan, 2025]
For inquiries, contact:
[Data Protection Officer]
Email: [dpo@emanlink.com] | Phone: +1 (555) 987-6543
Address: 15720 SW 51st Manor, Southwest Ranches, FL 33331, USA.

Signature

[Name]
Data Protection Officer
Emanlink Online Quranic Institute